Terms and Conditions of Business and Website Use

This website ukimediaevents.com ("the Site") is owned and operated by UKIP Media & Events Limited ("us", "our" or "we").

UKIP Media & Events Limited is a limited liability company incorporated in England and Wales with company registration No.05893940 and whose Registered Office is at Exhibition House Addison Bridge Place, London, England, W14 8XP, United Kingdom and whose principal place of business is at Parsonage House, Parsonage Square, Dorking, RH4 1UP. Our trading name is UKi Media & Events.

Our VAT number is GB879 4451 71

We are registered members of the Association of Exhibition Organisers.

This document is only available in English and German.

The following constitutes a legal agreement between a visitor ("you") and us with respect to our website service, the terms of which are set out below. You must be at least 18 years of age to agree to and enter into this Agreement.

By continuing to use our Site, registering for an Event or purchasing a Conference Delegate Pass (“Pass”) for an Event you represent that (i) you have read, understood and agree to be bound by this Agreement and (ii) you are at least 18 years old. If you do not agree to (or cannot comply with) any of these terms and conditions, do not attempt to access the Site and do not register for an Event and do not purchase a Pass.

Our Site is established to give you information about UKi Media & Events, to assist you in choosing Events and publications that may be of interest to you and enable you to purchase Passes that we offer for sale online and to access our publications.

ACCESSING OUR SITE

Access to our Site is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our Site without notice (see below). We will not be liable if for any reason our Site is unavailable at any time or for any period.

From time to time, we may restrict access to some parts of our Site, or to our entire Site, to users who have registered with us.

You are also responsible for ensuring that all persons who access our Site through your internet connection are aware of these Terms of Business and Website Use, and that they comply with them.

1. TERMS & CONDITIONS FOR PURCHASE OF A CONFERENCE DELEGATE PASS
   
   1. Our website service permits you to purchase Passes from this Site. These purchases can be made and are permitted strictly pursuant to the terms and conditions set out below.
   2. Your purchase cannot be accepted until payment in full for the Passes ordered has been received by us at which time a legally binding agreement on the terms set out in this Agreement will become effective.
   3. Passenger Terminal Conference - Last-day passes are only valid for the final day of the conference and cannot be transferred to other days.
2. PRICE & PAYMENT
   
   1. Pricing and Delivery

   Prices for Passes are stated on the secure payment form that you complete on the Site.

   2. Methods of Payment

   You can make a secure payment by credit card using our Secure Server.

   You can pay using the following credit cards:

   • VISA
   • VISA Credit
   • VISA Electron
   • VISA Debit/Delta
   • Mastercard
   • Solo
   • American Express
   3. Security
      

   All of the credit card information sent to UKi Media & Events travels through a Secure Socket Layer (SSL) 'pipeline'. The information goes from your computer to our secure server. SSL is the most advanced security measure available.

   The price that you have paid for Passes purchased by Credit or Debit Card will be shown on the Confirmation that you will receive by email after you have made payment.

   When you purchase a Pass by Credit or Debit Card or if you have paid by invoice prior to the Event taking place, you will receive a bar code via email with your purchase confirmation. Upon arrival at the Event, this bar code should be scanned either from your smart phone or you can print it prior to your arrival and bring it with you to scan at the venue. Note in some cases we will mail you your Conference Delegate Badge prior to the event.

   All credit/debit cardholders are subject to validation checks and authorisation by the card issuer. If the issuer of your payment card refuses or for any reason does not authorise payment to us, whether in advance of, or subsequent to, a payment, we will not be liable for any delay or non-delivery of the Passes ordered.

   4. Booking Discounts
      

   Discount codes must be used at the time of purchasing the Passes.

   Group booking discounts can only be accepted upon purchases of Passes from the same company.

   5. Substitutions
      

   We will accept the substitution of one attendee for another upon written notification and with identification to prove the substitution is with the agreement of the original purchaser.

   6. Order Errors and Cancellations
      

   Passes for Events are subject to availability.

   We shall be entitled to withdraw from any order for Passes made by you if the Pass is inaccurately described on the Site or where obvious errors have been made.

   7. Cancellation Policy for Conference Bookings
      

   * This cancellation policy does not apply to Exhibition or Media Sales Orders

   We must receive all cancellations for Conference Bookings in writing prior to the Conference. The following information states the timescale and refunds due for different cancellation periods.

   Cancellations received:
   More than 30 days prior to the event - full refund/no payment due.
   More than 14 days and up to 30 days prior to the event - 50% refund and 50% payment due.
   14 days or less prior to the event - no refund/full payment due.

   If you have paid for your Passes by credit card or debit card we will only make a refund to the original account used by you to make your purchase.

   8. Marketing
      

   We may request permission to send you emails and/or marketing material about our Events or publications which we hope you will agree to receive but we will not send any to you without your express consent.

   9. Liability
      

   UKi Media & Events do not accept liability for any loss of, or damage to, the personal property of attendees at an Event.

   We reserve the right to cancel, defer or modify the Event without prior notice.

   10. Complaints
       

   It is in our interest to resolve any complaints as soon as they occur.

   We will personally deal with all complaints as soon as possible, acknowledging your complaint within 48 hours and keeping you informed of our progress throughout the complaints procedure.

   If you have a complaint, please do not hesitate to contact us at info@ukimediaevents.com

   11. Attendance at the venue for the Event
       

   We may arrange for photographs or video to be taken at the Event and it is possible that you might be included in any such photograph or video that may then be used in our marketing materials in the future. By attending the Event, you consent to such photographs and video, and their use for marketing purposes. Attendees may not make audio or audio-visual recordings at any venue.

   You may not make audio or audio-visual recordings at any venue.

   12. Consumer Rights
       

   The terms and conditions in this Clause 2 do not affect your statutory rights as a consumer.

3. OUR RIGHT TO VARY THESE TERMS & CONDITIONS
   
   1. We have the right to revise and amend these Terms and Conditions from time to time, for example, to reflect changes in market conditions affecting our business, changes in technology, changes in payment methods, changes in relevant laws and regulatory requirements and changes in our system's capabilities. These Terms were most recently updated on 28 November 2018.
   2. You will be subject to the policies and Terms and Conditions in force at the time that you order Passes from us, unless any change to those policies or these Terms and Conditions is required to be made by law or governmental authority (in which case it will apply to orders previously placed by you), or if we notify you of the change to those policies or these Terms and Conditions before we send you the invoice (in which case we have the right to assume that you have accepted the change to the Terms and Conditions).
4. YOUR AGREEMENTS
   
   

   YOU AGREE that:-

   1. It is your responsibility to provide accurate personal information ("Personal Data") and to update your Personal Data as necessary to keep it accurate. You undertake that all the details you provide to us for the purpose of selling and delivering Passes to you are correct and that the credit card or debit card that you propose to use is your own or that of a third party who has given you full permission and authority to use it and that you or such third party have sufficient funds to meet the costs of Passes ordered. We will not store your credit card or debit card details anywhere on the Site;
   2. It is your responsibility to ensure that your email address is current otherwise certain functions of the Site will not be available to you. We will only use your Personal Data in accordance with the terms of our Privacy and Cookies Policy
   3. It is your responsibility to maintain the confidentiality and security of your Personal Data especially your user name and password. You will not allow others to use your user name or password and you will notify us immediately of any unauthorised use of either of them. We shall not be responsible for any losses arising out of the unauthorised use of your user name or password and you agree to indemnify and hold us harmless, for any improper, unauthorised or illegal uses of the same;
   4. Whilst we will utilise anti-virus protections, it is your obligation to ensure that any use you make of our Site is free of any virus, Trojan horse, worm or any other items of a destructive nature. You will not hold us responsible for any damages that result from you accessing the Site (including any software or systems you use to access the Site);
   5. You will not attempt or permit or encourage others to attempt to copy or make use of any intellectual property appearing on our Site for any commercial use or in any manner which would constitute an infringement of our copyright.
   6. Variation in computer, browser and operation will create differences in visual layout and usability of the Site. We have given due care and attention to minimising these differences, but cannot be held responsible for specific operational differences.
5. SYSTEM REQUIREMENTS
   
   1. The computer, internet access and system operated by you and your ability to use the same may affect your ability to purchase any Pass from our Site. You acknowledge and agree that any system requirements necessary to preview, and /or view and/or purchase any Passes from our Site are your responsibility.
6. MISUSE OF THE SITE
   
   1. We reserve the right to suspend or terminate your access to the Site or parts of it if at our sole discretion we believe you are in breach of any provision of this Agreement. If your access has been suspended or terminated you will not be permitted to re-register or to re-access the Site without our prior consent.
   2. You will only use the Site for the purposes referred to in this Agreement and not access the Site or use information gathered from it to send unsolicited emails.
7. INDEMNITY
   
   1. You agree to indemnify and hold harmless us, our directors, employees and consultants from and against any and all claims, losses, demands, causes of action and judgments (including solicitors' or attorneys' fees and court costs) arising from or concerning any breach by you of this Agreement and/or these Terms of Business and Use for your use of the Site and you agree to reimburse us on demand for any losses, costs or expenses we incur as a result thereof.
8. ASSIGNMENT
   
   1. You may not transfer or otherwise deal with your rights and/or obligations under these Terms of Business and Use.
   2. We may sub-contract, transfer or otherwise deal with our rights and/or obligations under these Terms of Business and Use in whole or in part
9. GENERAL
   
   1. We have the right to withdraw any Event or Conference from the Site for any reason without notice to you and you agree that we will not be responsible for any loss, damage or cost as a result of such unavailability.
   2. Our liability for losses you suffer as a result of us breaking this agreement is strictly limited to the purchase price of the Passes you purchased.
   3. We will not be liable for errors or omissions on the Site nor for loss or damage suffered by you as a result of any unavailability of the Site or by any use by you or reliance placed on the Site or its contents including any damage caused to your computer or otherwise howsoever, or any direct, indirect or consequential loss or loss of data.
   4. We shall not be liable to you for the failure of any equipment, data processing system or transmission link and will not be liable to you as a result of any down-time which may occur upon the Site.
   5. The Site is provided "as is" and you acknowledge that despite our reasonable endeavours the Site may contain bugs, errors and other problems (including, but not by way of limitation) infection by viruses (despite anti-virus protections that may be incorporated) or anything else that may cause contamination or destruction of any sort that may cause system failures. Notwithstanding, we will use all reasonable endeavours to correct any errors and omissions as quickly as practicable after being notified by email to info@ukimediaevents.com
   6. We shall not be responsible to you for damages or otherwise in respect of any error made to any listing of or reference to Events or Conferences.
   7. We reserve the right at any time and from time to time to modify or discontinue, temporarily or permanently the Site (or any part thereof) without notice to you and without any liability to you or to any third party.
   8. Links to third party websites on the Site are provided solely for your convenience. If you use these links, you leave the Site. We have not reviewed all of these third party websites and do not control and are not responsible for these websites or their content or availability. We therefore do not endorse or make any representations about them, or any material found there, or any results that may be obtained from using them. If you decide to access any of the third party websites linked to the Site, you do so entirely at your own risk.
   9. We welcome 'hot links' to the Site, but not 'deep linking' by which we mean that you may not include a link to our Site, or display the contents of our Site, surrounded or framed or otherwise surrounded by content not originating from us without our consent. Any unauthorized framing of or linking to the Site will be investigated, and appropriate legal action will be taken, including without limitation, civil, criminal, and injunctive redress and may result in the termination of this Agreement or other remedies as set out in this Agreement.
   10. It is the responsibility of advertisers on this Site to ensure that any content submitted by them for inclusion on the Site complies with applicable laws and regulations and we shall not be responsible for or liable to any extent for any error or inaccuracy that may appear in such content.
10. INTELLECTUAL PROPERTY RIGHTS
    
    1. All intellectual property content on the Site including, without limitation trademarks, button icons, logos, graphics and images is owned by us or licensed to us and is protected by International Copyright laws. Your use of them is governed by this Agreement, certain end-user licence agreements, and applicable law.
    2. You will infringe our rights if you copy or reproduce any part of the Site save for:
    • a temporary copy of any part of the Site that is automatically made or retained by your browser as you browse the Site; or
    • you printing out any pages from the Site as a record of any Passes you have purchased from it; or
    • you printing out a copy of these Terms and Conditions which we would request you to do; or
    • your own personal use provided that:
      • no documents or related graphics on the Site are modified in any way;
      • no graphics on the Site are used separately from the corresponding text; and
      • the Company's copyright and trade mark notices and this permission notice appear in all copies.
    3. Other than for the above four exceptions you must not copy the intellectual property in question for any purpose.
    4. You must not modify the paper or digital copies of any materials you have printed off or downloaded in any way, and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.
    5. Our status (and that of any identified contributors) as the authors of content on our Site must always be acknowledged.
    6. You must not use any part of the content on our Site for commercial purposes without obtaining a licence to do so from us or our licensors.
    7. If you print off, copy or download any part of our Site in breach of these terms of use, your right to use our Site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.
    8. For the purposes of this Clause 10 "copy" and "copying" shall include non-literal copying as well as the copying of the structure and form of the Site and any elements within it.
11. DISCLAIMERS
    
    1. To the extent that in a particular circumstance any disclaimer or limitation on damages or liability set out in this Agreement is prohibited by any law that is applicable, then, instead of the provisions hereof in such particular circumstance, we shall be entitled to the maximum disclaimers and/or limitations on damages and liability available at law or in equity by such applicable law and in no event shall such damages or liability exceed ten pounds (£10).
    2. You understand and agree that your use of the Site is at your own sole risk. The Site is provided "as is" and without warranty by us, and, to the maximum extent allowed by applicable law, we expressly disclaim all warranties, express or implied including, but not limited to, implied warranties of merchantability and fitness for a particular purpose, and any warranty of non-infringement. We do not warrant, guarantee, or make any representations regarding the use or the results of the use of the Site with respect to performance, accuracy, reliability, security capability or otherwise. You will not hold us responsible for any damages that result from you accessing (including any software or systems you use to access) the website service or using the Site including, but not limited to, infection by virus, damage to any computer, software or systems or portable devices you use to access the same. No oral or written information or advice given by any person shall create a warranty or a representation from us.
    3. We make no warranty that any particular device or software you use will be compatible with this Site. It is your sole responsibility to ensure that your system(s) will function correctly with this Site.
    4. Under no circumstances shall we be liable for any unauthorised use of the Site or Passes purchased from it.
    5. Under no circumstances shall we be liable to you for any direct, indirect, consequential, incidental or special damages arising out of your use of or inability to use the Site, even if we have been advised of the possibility of such damages.
12. THIRD PARTY RIGHTS
    
    1. This Agreement is only for the benefit of you and us and no other person can claim a benefit from this Agreement by virtue of the Contracts (Rights of Third Parties) Act 1999 that Act shall not apply to this Agreement.
13. LAW & LEGAL NOTICES
    
    1. English Law governs this Agreement and your use of the Site, and you expressly agree that the English courts shall have exclusive jurisdiction over any claim or dispute between us or relating in any way to your use of this Site.
    2. This Agreement and any other terms or documents referred to herein represent your entire agreement with us with respect to your use of this Site and the purchase of Passes via this Site. If any part of this Agreement is held invalid or unenforceable, that portion shall be construed in a manner consistent with the applicable law to reflect, as nearly as possible, the original intentions of the parties, and the remaining portions shall remain in full force and effect.
14. ACKNOWLEDGEMENTS
    
    1. You acknowledge that we may change the terms of this Agreement by posting a new Agreement on the Site. You acknowledge that it is your responsibility to check the Site regularly to ascertain if changes have been made and your continued use of the Site after such a change will constitute your acceptance of the changes. By reading this Agreement together with our Privacy and Cookies Policy and continuing to use this Site you acknowledge that you have read, understood and agree to be bound by the Terms and Conditions of this Agreement and by our Privacy and Cookies Policy; Policy both of which are available from every page of our website ukimediaevents.com.
15. DISPUTE RESOLUTION
    
    1. Please note that if you have a dispute with us that cannot be resolved amicably, the European Commission provides a platform (the “ODR platform”) for the out-of-court resolution of disputes concerning contractual obligations arising from online contracts for sales or services. The ODR platform is accessible via the following link:
       http://ec.europa.eu/consumers/odr
    2. Our email address is info@ukimediaevents.com

Site FAQs

Is it secure to give my credit card details over the internet?

Our site uses industry-standard Secure Sockets Layer (SSL) technology to provide encryption of personal information such as your name, address and credit card details. In this way, information passed between your computer and us cannot be read in the unlikely event of someone intercepting it.

What methods of payment do you accept?

We take the following major credit and debit cards: VISA, VISA Credit, VISA Electron, VISA Debit/Delta, Mastercard, Solo, American Express. Unfortunately, we cannot accept cheques, cash or postal orders on this web site. If you wish to use one of these payment methods, please contact us using the details below:

UKi Media & Events.
Parsonage House
Parsonage Square
Dorking
Surrey
RH4 1UP

Telephone: +44 (0) 1306 743744
Fax: +44 (0) 1306 742525
Email: info@ukimediaevents.com

What if I cannot find the answer to my question here?

Answers to the most common questions should appear here. If your question does not appear here, please email us at: info@ukimediaevents.com

What information will UKi Media & Events hold about me and is it safe?

We only hold the information you give us when you register. To see more information about personal information and security, please view our Terms and Conditions.

Privacy and Cookies Policy

This Privacy Policy sets out how UKIP Media & Events Limited ("UKI", "we", "us", "our") processes your personal data in connection with our services.

This Privacy Policy applies to you, the person accessing our services or using our website at www.ukimediaevents.com (our "Website").

This Privacy Policy was last updated on [13 February 2025].

This Privacy Policy explains our approach to any personal data that we might collect from you or which we have obtained about you from a third party and the purposes for which we process your personal data. This Privacy Policy also sets out your rights in respect of our processing of your personal data.

When we talk about "personal data", we mean any information which relates to an identified or identifiable living individual. Individuals might be identified by reference to a name, an identification number, location data, an online identifier (such as an IP address) or to other factors that are specific to them.

This Privacy Policy only applies to the use of your personal data obtained by us, whether from you directly or from a third party. It does not apply to personal data collected by third parties during your communications with those third parties or your use of their products or services (for example, where you follow links to third party websites over which we have no control, or you obtain services from those third parties).

2. About us

Registered Company Name: UKIP Media & Events Limited
Trading As: UKI Media (UKI)

Company number: 05893940
ICO Registration: Z9745545

Registered Address: UKIP Media & Events Limited, 3rd Floor, The Foundry, 77 Fulham Palace Rd, London W6 8JA

UKI is the controller responsible for your personal data.

3. How to contact us

If you have any questions about this Privacy Policy or want to exercise any of your data protection rights, please email us at info@ukimediaevents.com.

4. How we collect and receive personal data

We collect and receive personal data using different methods:

4.1 Personal data you provide to us:

You may give us your personal data directly. This will be the case when:

• • you submit personal data through our Website;
• • you contact us;
• • personal data is collected from you onsite during our events; and
• • our staff are in direct communication with you or a relevant organisation.

4.2 Personal data we collect using cookies and other similar technologies:

When you access and use our Website, we will collect certain technical information about your equipment, browsing actions and patterns. This will include:

• • personal data gathered from services which use an IP address to determine which organisation visitors to our Website originate from;
• • information from actions made by an individual in response to direct marketing campaigns (including when an individual opens any emails or follows any links originating from our email communications);
• • information related to usage and navigation of our Website; and
• • data used to provide personalised marketing / user experiences while visiting our Website.

4.3 Personal data from third party sources:

We may obtain personal data about you from third party sources including from:

• • partners who we engage with in joint marketing efforts;
• • public data sources used to supplement or validate our existing datasets;
• • data services / suppliers used to obtain or supplement our existing datasets; and
• • data which has been acquired as part of an acquisition or merger.

5. Who we collect personal data about

We collect and process personal data of individuals who:

• • contact us;
• • use any of our services (for example, attend an event);
• • use, interact, access and browse our Website; or
• • submit a complaint through our Website.

6. Personal data we collect

We may collect and use different kinds of personal data about you which we have grouped together as follows:

• • Identity Data
• • includes first name, surname, date of birth, student number, photo identification,
• • Visual Data
• • includes photographs and film footage from our events;
• • Contact Data
• • includes address, email address and telephone number;
• • Transaction Data
• • includes details about payments to and from you;
• • Marketing Data
• • includes your preferences in receiving marketing from us and our third parties, your communication preferences and your response to our marketing activities;
• • Professional Data
• • includes details about the organisation that you work for, your professional experience and demographics relating to your professional activity / interests;
• • Website Data
• • includes information about how you use our Website;
• • Special Category Data
• • we may also collect certain special category data. Special Category Data is data which is deemed more sensitive under data protection laws and needs more protection. Although we generally seek to avoid collecting Special Category Data, there are some circumstances in which you may provide it to us (such as when you submit dietary or accessibility requirements). The provision of this information is entirely voluntary and subject to your express consent.

7. How we use your personal data and lawful basis

We have set out below in a table format a description of all the ways we plan to use your personal data and which of the legal bases we rely on to do so. Please see below for further details about our use of legitimate interests as a lawful basis.

What we use it for	Category of data	Lawful basis for processing
To communicate with you in regards to our events and services.	Identity Data Contact Data	Legitimate interests.
To provide you with information and updates relating to a specific event / service that you have signed up to.	Identity Data Contact Data	For the performance of a contract between you and CloserStill.
To enrol you and facilitate your attendance at an event.	Identity Data Contact Data Special Category Data	For the performance of a contract between you and CloserStill. Express consent.
To send you communications relating to products and services of our affiliates (including exhibitors, sponsors and media partners).	Identity Data Contact Data	Legitimate interests.
To invite you to take surveys related to our products or the products of our affiliates.	Identity Data Contact Data	Legitimate interests.
To respond to you in relation to any enquiries you may have.	Identity Data Contact Data	Legitimate interests.
To produce analytics relating to your usage of our products and response to our marketing activities.	Marketing Data	Legitimate interests.
To create marketing collateral to use on our marketing materials, website and social media.	Visual Data	Legitimate interests.

Legitimate Interests

Where we process your personal data based on a legitimate interest, we will only do so where the processing is proportionate and limited to what is necessary for the purpose it was originally collected for. We will also ensure that our legitimate interests do not override your legitimate interests as an individual.

If you have previously attended one of our events, subscribed to one of our services or we have made an assessment of your interests based on your profession or industry, then, in the absence of consent, the legal basis on which we have processed your personal data and communicated with you is legitimate interest. We have a legitimate interest in communicating with you in order to give you information regarding upcoming events or our other services. In balancing our interests against yours, we take into consideration the facts that the amount of your personal data we process is minimal, that it is not sensitive data, that there is a minimal privacy impact and that you can easily opt out or unsubscribe at any time.

8. If you fail to provide your personal data

Where we are required by law to collect your personal data, or we need to collect your personal data under the terms of a contract we have with you, and you fail to provide that personal data when we request it, we may not be able to perform the contract we have or are trying to enter into with you. This may apply where you do not provide the personal data we need in order to provide you with access to our services or Website. In this case, we may not be able to provide you with our services or access to our Website, in which case we will notify you.

9. How long we will keep your personal data

We store your personal data in accordance with applicable law and will not retain your personal data for longer than is necessary unless required to by other legal or regulatory requirements or to enable us to adequately investigate complaints. If you have any questions about the retention of your personal data, please contact us using the details at section 3 of this Privacy Policy.

10. Sharing personal data

10.1 When we will share your personal data

We will only share your personal data with others when we are legally permitted to do so. When we share personal data with others, we put contractual arrangements and security mechanisms in place to protect the personal data shared and to comply with our data protection, confidentiality and security standards and obligations. We may share your personal data where:

• • you have agreed to the sharing of this information:
• • during registration for an event;
• • during form submission; or
• • while attending one of our events, in particular when attending theatres and visiting stands;
• • you have agreed to us sharing your name and email address with carefully selected third parties (such as our exhibitors, sponsors and partners) whose products and services may interest you;
• • data sharing is required for us to fulfil a contractual obligation we have with you and/or your organisation;
• • if we are under a duty to disclose or share your personal data in order to comply with any legal obligation; and/or
• • we sell or transfer, or we consider selling or transferring, some or all of our business, shares or assets to a third party, in which case we will disclose your personal data to such third party (whether actual or potential) in connection with the foregoing events (including, without limitation, our current or potential investors.) In the event that we are acquired by, or merged with, a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose or assign your personal data in connection with the foregoing events.

The above list is non-exhaustive and there may be circumstances where we need to share personal data with other third parties.

10.2 Who we will share your personal data with

The third parties that we may need to share your personal data with are as follows:

• • entities within our group of companies (list available here);
• • exhibitors and sponsors of events that you attend;
• • marketing agencies that have booked a stand on behalf of an exhibitor or sponsor of an event that you attend;
• • event partners and suppliers: when we run events, we may share your personal data with third-party service providers that are assisting us with the operation and administration of that event. If we are running an event in partnership with other organisations, we may share your personal data with such organisations for use in relation to the event;
• • third parties (such as our exhibitors, sponsors and partners): who we believe you will benefit from hearing from about their third party products and services (where you have opted in to us sharing your name and email address);
• • advertising partners: we may share personal data with third party advertising partners when you use our Website. This data is used to provide you with, and measure the effectiveness of, online personalised advertising and for other advertising related activities;
• • third-party email marketing and CRM specialists: we may share personal data with specialist suppliers who assist us in managing our marketing database and sending out our email marketing communications;
• • third-party organisations that provide applications/functionality, data processing or IT services: we may share personal data with third parties who support us in providing the Website and help provide, run and manage our internal IT systems. Such third parties may include, for example, providers of information technology, cloud-based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres around the world, and personal data may be stored in any one of them. We may also share your personal data with third-party service providers to assist us with insight analytics;
• • payment providers and banks: We may share personal data with third parties who assist us with the processing of payments;
• • auditors, lawyers, accountants and other professional advisers: We may share personal data with professional services firms who advise and assist us in relation to the lawful and effective management of our organisation and in relation to any disputes we may become involved in;
• • courts, law enforcement or other government and regulatory agencies and bodies: We may share personal data with courts, law enforcement or other government and regulatory agencies or other third parties as required by, and in accordance with, applicable law or regulation; and
• • occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, or to establish, exercise or defend legal rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.

10.3 Sub-processors

In order to provide our services, we may engage third-party service providers (also known as "sub-processors") to process your personal data on our behalf. These sub-processors may include, but are not limited to, companies providing IT services, marketing services, payment processing, data analysis, event management, and customer support.

We may change or add sub-processors from time to time as part of our business operations. We will ensure that any sub-processor engaged by us is bound by data protection obligations consistent with our own and will take appropriate measures to protect your personal data.

A current list of our sub-processors, which is subject to change, can be made available upon request by contacting us at info@ukimediaevents.com. If any sub-processor is located outside of the United Kingdom or the European Economic Area, we will ensure that appropriate safeguards are in place to protect your personal data, as required by applicable data protection laws.

11. International transfers of personal data

In processing your personal data, it will sometimes be necessary for us to transfer your personal data outside of the United Kingdom ("UK") and/or the European Economic Area (“EEA”) to our group companies and our third party service providers.

In connection with such transfers, we will take all steps reasonably necessary to ensure that your personal information is treated securely and in accordance with this Privacy Policy and applicable data protection laws. This shall include ensuring that:

• • there are appropriate safeguards in place such as binding corporate rules or the standard data protection model contractual clauses between either of us or between us and the recipient; or
• • an adequacy decision has been made by the UK or EEA (as applicable) such that the data protection regime in the relevant location or jurisdiction ensures an adequate level of protection for personal data; or
• • one of the derogations for specific situations applies.

If you have any questions about our international transfers of personal data, please contact us using the contact details at section 3 of this Privacy Policy.

12. Marketing

As noted in section 7 of this Privacy Policy, we may send you marketing emails about our events and services as well as details of products and services of third parties (such as our exhibitors, sponsors and partners where you have opted in to receive such communications). If you would like to unsubscribe from communications from us you can unsubscribe using the link in our emails or by contacting us by email at info@ukimediaevents.com.

You can unsubscribe from emails from third parties by clicking the unsubscribe link in their emails.

13. Your data protection rights

You have the following rights in relation to the personal data we hold about you.

• • The right to make a subject access request to be informed of what personal data of yours we hold. If you ask us, we will confirm whether we are processing your personal data and, if so, provide you with a copy of that personal data (along with certain other details).
• • The right to have your personal data rectified in the event that it is inaccurate or incomplete. If we have shared your personal data with others, we'll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we will also tell you who we've shared your personal data with so that you can contact them directly.
• • The right to request the erasure of your personal data in some circumstances such as where we no longer need it or where you withdraw your consent (where applicable). If we have shared your personal data with others, we will let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we will also tell you who we have shared your personal data with so that you can contact them directly.
• • The right to object at any time to the processing of your personal data, especially where the processing is carried out for direct marketing purposes. You can ask us to stop processing your personal data, and we will do so, if we are relying on our own or someone else's legitimate interest to process your personal data (except if we can demonstrate compelling legal grounds for the processing) or we are processing your personal data for the purposes of direct marketing.
• • The right to restrict the processing of your personal data. You can ask us to 'block' or suppress the processing of your personal data in certain circumstances such as where you contest the accuracy of that personal data or you object to us processing it for a particular purpose. This may not mean that we will stop storing your personal data but, where we do keep it, we will tell you if we remove any restriction that we have placed on your personal data to stop us processing it further. If we've shared your personal data with others, we'll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we'll also tell you who we've shared your personal data with so that you can contact them directly.
• • The right to data portability. You have the right, in certain circumstances, to obtain personal data you have provided to us (in a structured, commonly used and machine readable format) and to reuse it elsewhere or to ask us to transfer it to a third party of your choice.
• • Rights in relation to automated decision-making and profiling. You have the right not to be subject to a decision when it is based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for the entering into, or the performance of, a contract between you and us.
• • The right to withdraw your consent to the processing of your personal data. If we rely on your consent (or explicit consent) as our legal basis for processing your personal data, you have the right to withdraw that consent at any time. You can exercise your right of withdrawal by contacting us using our contact details in section 3 above or by using any other opt-out mechanism we may provide, such as an unsubscribe link in an email.

Your rights above can be exercised by contacting us using the contact details set out in section 3 of this Privacy Policy. We may require confirmation of your identity depending on your request.

Should you have any queries or complaints in relation to how we use your personal data, please contact us using the details set out in section 3 of this Privacy Policy. If you wish to take any complaints or queries further, you have the right to contact a national supervisory authority in the place of your residence or the place of the alleged infringement regarding such issues. The data protection supervisory authority in the UK is the Information Commissioner's Office and contact details can be found at https://ico.org.uk/.

14. Security of your personal data

We take precautions to safeguard your personal data against loss, theft and misuse and unauthorised access, disclosure, alteration and destruction through the use of appropriate technical and organisational measures.

All our employees and data processors (i.e. those who process your personal data on our behalf) who have access to and are associated with the processing of personal data are obliged to respect the confidentiality of the personal data. Our employees are also trained to ensure high levels of security. We take steps to regularly validate the personal data we hold to ensure that the information is accurate and, where necessary, up to date. Information that is no longer required for any valid business purpose, and that we are not required to keep pursuant to any applicable law, will be routinely destroyed by secure means.

15. Third party links and services

Our Website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please check these policies before you submit any personal data via these websites. This Privacy Policy shall not apply to the processing of your personal data carried out by a third party provider.

16. Our use of cookies and similar technologies

Our Website may use certain cookies, web beacons, pixel tags, log files and other technologies. Please see our Cookie Policy to find out more about the cookies and other similar technologies we use, the purposes for which we use them and how to manage, block or delete them.

17. Changes to this Privacy Policy

We will update this Privacy Policy from time to time to reflect any changes or proposed changes to our use of your personal data. We may also make changes to comply with changes in applicable law or regulatory requirements.

We will notify you by email of any significant changes to this Privacy Policy. However, we encourage you to review this Privacy Policy periodically to be informed of how we use your personal data.